Making the impossible, possible!
Unexpected!
Given one week to prepare the payroll of more than 50,000 people from the 80
barangays, who would believe that four to five neophyte employees can beat it?!
Yes,
we did it! Five days, working 13-16 hours a day, ignoring scheduled meals, giving
nothing but sweat, enduring eyes, and full determination to finish the task
that neither one in the office has expected to happen, as per mayor’s
instruction.
The
distribution is supposedly done on the next month, but you can do no more once
the highest leader of the city commands. So that was it!
First
thing we did was, cleaning the records of the previous payroll—from misspelled names,
to wrong ID number entries, to displaced names, to deleting deceased members,
and getting all the necessary information. But prior to that, we were already
accepting applications of new beneficiaries. Sad to say, many have been
disqualified. But we can’t argue with the rules, if you are not qualified to
receive the financial aid, then you are not.
Going
back to the things we did. After cleaning the record was merging the list of
the old recipients and the new one. Next was preparing the master list, and
last was finalizing the payroll, the hardest and the most complicated as you
are following a template mandated/regulated by COA to all payrolls.
But
it did not end there. Once the auditors start auditing, and once they see
errors, they will return to you the paper and you have to correct and reprint the
whole sheet as there will be changes in the arrangement of names. If it’s done and
once the auditors spot no more mistakes, then you have to reproduce another set
of copy of the master lists to be distributed per barangay.
To be
honest, what I and the rest of my officemates did was not easy. That crying and
shouting was for me could be the best remedy to exhaustion. When 11:00pm ticks
every night you’re in the office facing your computer, you almost surrender.
But the pressure is on, you have to finish it as soon as possible.
So I
call it impossible. We beat the deadline, and I could not believe it. I give
this million gratitude to Him, to my officemates, and to myself, especially
that this is the first time that our office is handling a financial assistance
program to thousands of clients.
Unity
and believe on each other—these are the two best elements that I’ve found and
proven effective why we finished the task in a very short length of time.
Now I
can rest. On a rainy Friday night, I know I will have that sound sleep that
I’ve been longing for since Monday. This is my reward!
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